Client Charter

For over 60 years, AIA has helped families in Malaysia to plan, protect and prepare for life.

Our experience has allowed us to help millions of people achieve their dreams, and to be there for them in harder times.

We know that real life never stops changing, and that people need a partner who understands and supports them through life’s challenges and opportunities. We are committed to genuinely engaging with our customers, and providing them and their families with the right solutions in a constantly changing world.

Through our family Takaful unit, AIA PUBLIC Takaful Bhd. we offer the right Shariah solutions to meet the different life stage needs of our customers. Our team of qualified professionals ensure that the guidance and advice received from the Shariah Committee is implemented in letter and spirit. Proper structures and processes are in place to ensure that the Shariah requirements are reviewed periodically.

We are committed to providing easy, efficient and effective services in handling enquiries and complaints. You can contact us through any of these channels:

• Visit any of our Service Centers nationwide 
• Call AIA Care Line at 1300 88 1899 / AIA PUBLIC Careline at 1300 88 8922
• Write to us at

Customer Care

Menara AIA,

99 Jalan Ampang,

50450 Kuala Lumpur,

P.O. Box 10140,

50704 Kuala Lumpur.

Fax No: AIA 03-2056 2291 / AIA PUBLIC 03-20563690

• Submit your inquiry via our website at aia.com.my - Contact Us Form

OUR COMMITMENT TO ENQUIRIES AND COMPLAINTS

We believe that you are entitled to efficient, honest and fair treatment in all your dealings with us.

We want to know how we can improve our service and thus we welcome your feedback. We genuinely want to resolve any problem you may have with your policy. If we have not met your expectations, please let us know. If we have exceeded your expectations, we would be glad to hear it too.

Our complaints handling process is based on the following principles:- 

• Acceptance – we recognise that we may not have met your expectations and will accept all complaints.

• Ownership – we are responsible for resolving your complaint. We will inform you if we need to pass it to someone else due to the nature or complexity of the enquiry/complaint.

• Collection of information – we will confirm the details of your complaint and clarify if we are unsure.

• Treatment – we will ensure that you and your complaint are treated fairly.

• Commitment – we will follow-through on what we commit to doing.

• Timeliness – if we cannot resolve your complaint immediately, we will strive to resolve it within 10 working days. For complaints which may take more time to resolve, we will keep you informed and updated on the progress and status of your case regularly until it is resolved / finalised.

• Resolution – we aim to achieve a mutually acceptable resolution to all complaints.

Details of your Enquiries / Complaints

To help us resolve your complaint promptly, it is important that you give us as much information as possible when you contact us.

1.     Account Information - your full name, policy number(s), NRIC number or loan account number.

2.     Contact Details - your mobile phone number or preferred alternatives (house number, alternate mobile phone number, email, etc). If you wish to be called only during certain hours, please let us know.

3.     Complaint Information - what your complaint is about, what happened, when did it occur and who was involved. If you have documentary evidence to support your complaint, please provide those to us as well.

Once we receive this information, we will be able to investigate your complaint and work towards a resolution.

If you feel that your dispute has not been resolved fairly, you have the option of referring the matter to the Ombudsman for Financial Services (OFS), subject to the scope of OFS which is available at www.ofs.org.my, within six months of receiving our decision or to Bank Negara Malaysia (BNM):

Pengarah

Jabatan LINK & Pejabat Wilayah

Bank Negara Malaysia

P.O. Box 10922

50929 Kuala Lumpur

Tel: 1-300-88-5465 (Overseas: +603-2174 1717)

Fax: +603-2174 1515

E-mail: bnmtelelink@bnm.gov.my

PROMPT RESPONSE TO ENQUIRIES AND COMPLAINTS

We strive to always respond in a timely manner.

1.      Walk-in Customers
   •     Customers will be served within 20 minutes.
2.      Phone Enquiries
   •     Responses from our Interactive Voice Response are instant.
   •     Calls are answered within 20 seconds.
   •     Simple enquiries are responded to on the spot.
   •     Cases which require further review will be responded to within 10 working days. If more time is required, we will inform you.
3.      Enquiries and Complaints via e-mail
   •     An automated acknowledgement will be sent to you upon receipt of your email.
   •     Emails will be responded to within 3 working days from the date of receipt.

For cases which cannot be resolved within the timeframe stated above, you will be informed of the progress and status of your case regularly until it is resolved 

DELIVERING OUR PROMISES THROUGH OUR CLAIMS PROCESS

We aim to settle justified claims promptly through standardised procedures in claims administration. To facilitate your claims, you will need to submit sufficient documentation. For documentation related to a specific claim, please visit www.aia.com.my.

Once you have made your submission, you can expect to receive a response from us within 10 working days with regard to the status of your claim. In some cases, it may take a longer period to finalise the claim due to incomplete document or further information is required. If you require assistance or are not satisfied with the claim decision, please contact us via our website aia.com - Contact Us Form.

If you are not satisfied with the final decision with regard to your appeal, you may write to the Ombudsman for Financial Services (OFS) within six months of receiving the decision. Please refer to the scope of OFS at www.ofs.org.my. If the dispute is beyond the scope of the OFS, you may call or write to Bank Negara Malaysia (BNM).

A BRIGHTER FUTURE TOGETHER

Nothing satisfies us more than knowing that we have played a pivotal role in helping you manage your financial future. Our journey with you continues throughout your lifetime and that of your future generation. Our relationship with you is built on a platform of mutual trust and respect. To strengthen that trust, we have listed some important points here for you to remember and which could help you make the right decision. 

1.      Free Look Period
   •     The free look period starts from the date you receive your new policy document.
   •     If you decide to cancel your policy, you have 15 days from the date you first received the policy document to do so. Please write to the company to confirm your intention to cancel the policy.
   •     The policy cannot be cancelled after the free look period.
2.      Terminating Your Policy To Purchase A New Policy
   • You tend to lose out when you lapse or surrender an existing policy, even if it is to replace it with another (by the same or a different insurer) because of the following reasons:
     •     The new policy usually comes with a higher premium because it is based on your current age.
     •     You may need to pay an extra premium or may even be denied insurance if there are changes to your health profile.
     •     In most medical and critical illness policies, the waiting period (the duration when no claim is payable) resumes from the policy issue date or reinstatement date, whichever is later.
   • Instead of replacing your policy, we advise you to meet your financial objectives by upgrading your insurance coverage. Exercise your right to keep your financial objectives on track and be wary of undue influence from any party to terminate your existing policy.
3.      Premium Payment
   •     For your convenience, we recommend that you sign up for electronic payment facilities that are currently available.
   •     You may also make payment by cheque or cash at any of our service centers nationwide. Mail-in cheques are also accepted.
   •     If you make payment through your AIA Life Planner, you should insist on an official receipt issued by the Company. Please contact us if you do not receive the official receipt within 10 working days from the payment date.
4.      Your Personal Information
   • We are committed to upholding the security and confidentiality of your personal information provided to us.
     •     Your personal information will only be used by AIA Bhd.’s authorised personnel in the course of processing and administering your insurance policy.
     •     Your data will never be shared with another party that is not authorized by AIA Bhd. to process or administer your policy.
5.      Comprehensiveness and Transparency in Product Information
   • We are also committed at all times to ensuring that all information and disclosure of our products and services are fair, accurate and comprehensive. As such, we shall not engage in deceptive, misleading or false representations with regards to our product and services.

ANTI-FRAUD STATEMENT

AIA Bhd. is committed to fraud control with an emphasis on proactive prevention, putting in place detection measures in our effort to reduce possibilities which could lead to fraud. Our approach to fraud control centers on maintaining a legal and ethical climate which encourages all stakeholders to protect the Company’s assets and raise any suspicion of fraud. We believe in zero tolerance to fraud. Thus, when a fraud is detected, suspected or alleged, we are committed to undertaking a detailed investigation on the matter. We will work closely with the relevant authorities to ensure that justice is served and will implement measures to recover as well as to minimise losses.